There are so many applications, programs and plugins to make productivity in the workplace a breeze. From using Evernote to sort all your ideas and notes, to customizing Outlook for maximum effect. There is, however, one area that we neglect in our ever advancing tech environment: offline tools.
Let’s take a look at 4 low tech tools to increase productivity in your work environment.
I have a couple of notebooks that I keep close by at all times. A sketch notebook for when drawing inspiration strikes, a To-Do pocket note book to keep track of all my tasks and a general notebook that I use for mind dumping. Once a week I’ll write down every single thought that goes through my mind. This might seem like a nonsensical task, but it keeps all those random thoughts in one place, and clears up my mind for the more important stuff. From here I’ll either transfer it to the To Do list, or just file for future reference.
I’d be completely lost without my work notebook. I’ve divided it into two sections: To Do, and Calls/Emails. This helps me keep track of important tasks and correspondence.
Sticky Notes & Sticky Flags
Sticky notes are great for organizing a pile of paperwork before sending it to employees for further action. Simply write the instructions on them and secure to that pile of paperwork. They can also be used as temporary file tags (think temporary bookmarks) when referring to certain documents that are already filed. Instead of removing the document from the file every time you refer to it, just stick a note to the side of the document so that it is visible even when the file is closed. Now you can go straight to that particular document instead of paging through the entire file again. They can even be used as temporary reminders.
Document Binders / Sleeves
These are great for storing anything from A4 pages to receipts and invoices. The technicians in our company use them for their invoices, reports, petty cash receipts, credit receipts; basically anything that they need to hand in at the end of the day. The secretaries then collect the sleeves from their drawers the next morning and action accordingly. These pockets are also great for storing documents according to projects. Once a specific project is done, they can be re-named and used for something else. You can leave a Cheat Sheet on your desk at all times, with important contact and/or employee details.
Last But Not Least, Snacks
Staying hydrated and keeping your energy levels constant is just as important for productivity as having the right office equipment. This can be achieved by always keeping a healthy stash of snacks and water close by. Good snack choices include a container of fresh veggie or fruit chunks, or almonds, cashews and pecan nuts.
Personally, I never leave home without my morning protein shake (home made by blending a banana, an egg, a scoop of peanut butter, a spoon of coffee and water or milk). I’ll either drink this on my way to my morning gym session, or leave it on my desk and sip away during the course of my morning.
Which low tech office tools do you incorporate in your work environment?
by Cheryl-Anne Roelofsz